For Organizers

Privacy Policy

Privacy policy

This privacy policy of Kalanis UAB  with registered address at Rūdninkų 18, 01135 Vilnius, Lithuania (subsequently referred to as “we,” “our,” or “us”) is based on data protection laws of Lithuania, European General Data Protection Regulation 2016/679 (GDPR). This privacy policy discloses what we collect and how we process your Personal Data. By using our Platform, you agree to the terms of Processing your Personal Data described herein.

This privacy policy regulates privacy matters and Personal Data processing when it comes to:

  1. using https://streamie.eu website;
  2. participating in online events hosted by us for our clients at https://streamie.eu;
  3. processing data of our customers, partners, service providers or anyone else with whom we are doing business.

Definitions

The terms listed below have the following meanings:

  • Personal Data means information that relates to identifiable natural person who can be identified, directly or indirectly, in particular by reference to an identifier such as a name, an identification number, location data, etc.;
  • Processing means any operation or set of operations which is performed on Personal Data, such as collection, recording, organisation, structuring, storage, adaptation or destruction;
  • Data Subject (or you) is an identified or identifiable natural person who can be identified, directly or indirectly, based on particular Personal Data.


Personal Data Processing

You agree that Kalanis UAB, a Lithuanian company with office at Rūdninkų 18, 01135 Vilnius, Lithuania (subsequently referred to as “we,” “our,” or “us”) will be data controller of your Personal Data when you are visiting our website or our Platform. Personal Data  includes the following types:

  1. Identity data: name, surname, avatar image;
  2. Contact data: email address, location, company name, phone number, position of employment;
  3. Technical and system-generated data: log files, third party account identifier, password, IP address, browser version, pages you visited on our website, type of the event, number of participants, number of exhibitors, cookie identifiers, device screen resolution, device type, device identifiers, device operating system, prefered language of display, mouse events (mouse clicks, etc.), key press, date and time when pages were visited, videos being watched;
  4. Communication data: content, communications, and other information you provide when you use the Platform, information that other visitors provide about you (including when you create or share messages or communicate with others); content, messages and emails you send us (include information about you);
  5. Payment data: cardholder name, unique customer identifier, order ID, bank account details, payment card details, card expiration date, CVC code, date/time/amount of transaction, recipient name/ID and location.
  6. Sensory information: video calls, audio calls, call duration, calls recordings, video recording. We do not retain video calls data in the course of providing our services to you. However, event organizers do keep records.

We use different methods to collect data from and about you including through:

  1. Direct interactions. You may provide us your Identity, Contact, Communication, Sensory information, or Payment data by filling in forms on our Platform, by corresponding through the Platform features or in course of communication with us through email or by other means. 
  2. Automated technologies or interactions. As you interact with our Platform, we will automatically collect Technical and system generated data about your equipment, browsing actions and patterns. We collect this Personal Data by using cookies, website analytics tools and other similar technologies. Please see our cookie policy for further details.

When you are visiting our Platform, your Personal Data will be used in order to provide our Platform or respond to your request. If you decide to contact us by email or  by phone, we will process your personal data in order to respond to your request. 

After registration of an account with our Platform, your Personal Data will be used or processed only for the creation of an account with our Platform, unless you are invited to or decide to participate in an online event, decide to become event organizer or decide to contact us.

We act as a data controller with regards to Personal Data when (1) you are visiting our Platform, (2) you are registering an account with our Platform, (3) when you are communicating with us through our Platform, through our email or other contact means, or (4) when we contact you based on our legitimate interest.

For online events hosted through our Platform, we act as data processors acting on behalf of the event organizers, who act as data controllers. Information about event organizers is available at the event or event organizer’s privacy policy. Once you register for a particular online event, we start to act as a technical service provider and all Personal Data collected within the framework of a particular event shall be Processed according to event organizers’ privacy policy. Please note that the scope of Personal Data collected according to event organizer’s instructions usually differ, since event organizers are able to set which data will be collected. For example, event organizers may define the scope of Personal Data collected during registration, provide other participants with access to collected Personal Data or record live streams attended by participants. In such cases, we only provide infrastructure for the online event and act solely under the event organizer’s instructions as data processors. For the avoidance of doubt, we are not Processing for our own purposes Personal Data collected according to event organizers’ instruction. The decision of how your Personal Data will be processed starting from the moment of registration for an online event lies solely with the event organizer. In this case, your Personal Data is collected (1) when you are registering through the web form for the online event or (2) when you are attending an online event in the scope determined by the event organizer’s decision.

Once you are participating in a certain online event and start communicating with other users, some of your information becomes public inside of a particular online event. You and others may post content that includes particular information about you. Meanwhile, we collect information as data processors about you when you send, receive, or engage with messages through our Platform. When you participate in certain polls created by the event organizer we may store your Platform user ID to save poll results.

We do not collect any special categories of Personal Data about you (this includes details about your race or ethnicity, religious or philosophical beliefs, sex life, sexual orientation, political opinions, trade union membership, information about your health, and genetic and biometric data). Nor do we collect any information about criminal convictions and offences.

We will Process Personal Data when onboarding service providers, employees or purchasing goods or services. Equinor processes personal data for recruitment purposes to ensure that Equinor recruits qualified candidates or certain personnel. This includes Contact Data, Identity Data and Communication Data. 

Use of the Personal Data

We process your Personal Data for the following purposes:

  1. To provide our Platform. We make our website publicly available so potential event attendees or visitors, or event organizers. We may Process Technical and system generated data to provide you with the best experience with regards to our website.
  2. To provide events created by event organizers. Our Platform is designed as an environment where users interact with each other during specific online event(s) created by event organizer(s). So we allow our users to create accounts with our Platform, but they cannot participate in online event without the event organizer’s decision or invitation. For this purpose we process identity data, contact data, messages data, and technical data.
  3. To provide our services to event organizers. Our Platform is designed as an environment where users interact with each other during specific events, organized and controlled by event organizers. For this purpose,  we process identity data, contact data and communication data when potential customers contact us. We also process Personal Data in the amount defined in event organizers’ privacy policy according to event organizer instructions which may be found on a particular online event page. 
  4. Platform functioning and developing. We process Personal Data, including public feedback, to conduct research and for the further development of our Platform in the context of legitimate interest of the data controller. For this purpose, we process technical data and Personal Data in the amount defined in event organizers’ privacy policy according to event organizer instructions
  5. We process identity data, contact data, communication data and technical data in the context of your and data controllers legitimate interest – to ensure safety and security, to investigate possible fraud or other violations. For example, we may use your log files for technical analysis as well as for statistical evaluation.
  6. To respond to your question and inquiries regarding our services. We process identity data, communication data, sensory information and contact data for this purpose.
  7. To communicate with the general public, certain individuals or target groups (customers, service providers). For this purpose, we process technical data, contact data, communication data and identity data for this purpose.
  8. Where it is necessary for our legitimate interests (or those of a third party) and your interests and fundamental rights of Data Subject(s) do not override those interests.
  9. For legal purposes. We may use any type of Personal Data when Processing is required by the applicable law.

Lawful basis

We process EEA-based User’s Personally identifiable data under the following legal bases:

  1. On the basis of Art. 6 (1) (a) GDPR; Art 7 (I) LGPD – on the basis of consent – to provide you with the possibility to create an account with our Platform and use our Platform.
  2. On the basis of Art. 6 (1) (f) GDPR; Art 7 (IX) LGPD – in the context of data controller (event organiser) legitimate interest. Our legitimate interest lies in our Processing on the basis of the contract made with the organiser.
  3. For other legitimate interests, unless those interests are overridden by user’s interests or fundamental rights and freedoms that require protection of Personal Data. For example, we rely on our legitimate interest when it comes to (1) diagnose analytics to assess the number of visitors, posts, page views, reviews for further optimization of our Platform; (2) optimize of our visitors’ experience; (3) prevent cyberbullying & fraud; (4) ensure network and information security, (5) analyze customer satisfaction; (6) provide information and ensure good management of and support for our customers, suppliers and partners; (7) make recommendations or/and suggestions to you about online events or other services available through the Platform that may be of interest to you, (8) ensuring good management of and support of our service providers, suppliers, partners and customers, and (9) perform a contract or take a steps to initiate entering into the contract.

How do we protect your data

We process Personal Data in a way that assures an appropriate level of security, including protection against unauthorized Processing, destruction, accidental loss, or damage, while applying suitable organizational and technical measures under industry standards.

Our physical security complies with industry standards. All data transits are encrypted to align with best practices with Secure Socket Layer technology. Our Platform using industry-standard data transport protocols. We never store Personal Data on devices like USB or CD. We are using security reports to monitor access patterns and to proactively identify and mitigate potential threats..

Our platform is hosted  on Amazon AWS servers based in Frankfurt-in-Main operated by Amazon Web Services EMEA SARL. All data are automatically replicated in real-time to secondary hot failover databases and file repositories in the same data center.

All our personnel and contractors are subject to confidentiality agreements. Only authorized personnel have granted minimum access on a need-to-have basis to Personal Data.

How do we share your Personal Data

Once you are starting to participate in a particular event, some part of your Personal Data may become visible to certain users of the online event in which you are participating. When you decide to share any message, content or link publicly, it can be viewed by every participant of an online event (others will be able to find and see your publicly-shared content, including your name and photo if you have provided one). 

We will share your Personal Data with our service providers in order to provide and facilitate our Platform. Also, we will share your Personal Data with event organizers as part of the event organization process and our Platform provision. 

We retain the right to share your Personal Data as part of change in control, merge or sale, or in preparation for any of these events. Any third party which further buys us or part of our business will be entitled to continue to use your data, but only in the manner set out in this Privacy Policy unless you agree otherwise.

Service providers

Our service providers acting as processors based in the EEA or USA who provide – services and IT and system administration services:

  1. We use Amazon AWS provider by Amazon Web Services EMEA SARL (having a principal place of business at 38 Avenue John F. Kennedy, L-1855, Luxembourg) for our Platform hosting. Amazon AWS privacy policy is available at https://aws.amazon.com/privacy. Purpose of Processing – storage of data based on consent and on the basis of our legitimate interest. Legal basis: Art. 6 (1) (a) GDPR and Art 7 (I) LGPD ; Art. 6 (1) (f) GDPR and Art 7 (IX) LGPD.
  2. We use Paysera Lt UAB for payments processing between Kalanis UAB and Event Organizers.
  3. We may share data with our contractors and service providers, who act either as: (1) as processor or controller based in the EEA world who provide – development services, IT and system administration services, software testing services or support services or (2) acting as a processor or joint controllers including lawyers, bankers, auditors and insurers. Purpose of Processing – make our services available to our customers. Legal basis: Art. 6 (1)(f) GDPR, and Art. 6 (1)(a) GDPR; Art 7 (I) LGPD and Art 7 (IX) LGPD.

Event organizers

Upon registration for a particular online event we will share Personal Data with the event organizer of such an online event. We share this data on the basis of Art. 6 (1)(f) GDPR. Please refer to the event privacy policy to find more about the Processing of your Personal Data.

When you create an event organizer’s account with our Platform, we remain the controller of your Personal Data you provide us. However, you should keep in mind that we are not data controllers when it comes to Personal Data collected or Processed according to your instructions (by editing registration fields, enabling or using certain event functionalities, sharing Personal Data with event participants, etc.).

Data transfers

We are not and will never sell your Personal Data to third parties.

The Personal Data you provide us with  may be transferred to and processed on our servers, or servers of third-party providers. When you participate in online events hosted with our software, if such third party providers are located outside EEA, we either enter into standard (“model”) contractual clauses, or ensure that the transfer is pursuant to another valid mechanism under GDPR. 

As far as the transmitting of Personal Data to a third party is not explicitly permitted by law, you agree that we may, if necessary, transmit Personal Data to law enforcement offices when relevant to defending against a governmental and public safety threat or the prosecution of a criminal act. Furthermore, you agree that we may, if necessary and related to legitimate law enforcement or criminal prosecution interests, transmit Personal Data to a third party. Transmission of data is not necessary and will not occur if a preliminary legal or law enforcement proceeding can be initialized or has already been initialized.

You retain at all times the possibility to object to the replacement of data controllers, data processors, subcontractors or sub-processors handling Personal Data to such changes or to terminate the contract with us.

Third-party content and links 

Our Platform may contain links to other websites, services, and web addresses. This privacy policy applies only to our Platform, not those external websites, services and web addresses that we link to. Those websites, services and web addresses have their own privacy policies. We are not responsible for these external websites and services and their privacy policies and practices, as well as their compliance with applicable data protection laws. In addition, if you link to our Platform from an external site, we cannot be responsible for the privacy policies and practices of the owners and operators of that external website and recommend that you check the privacy policy of that external website.

Retention

When you are creating your account with our platform we will store your Personal Data as long as your account will be active, but not more than five years in case if you are not participating in online events.

When you do not have an account with our platform we will store your personal data for the term not longer than 5 years.

When you are making an inquiry with our platform, or we process your personal data on the basis of our legitimate interest, we will process your personal data as long as it is required for the purpose or our legitimate interest, but not more than five years from such inquiry or occurrence of our legitimate interest. 

We will store Personal Data collected on behalf of the event organizer for as long as it is required by the event organizer acting as data controller. We may also retain and use Personal Data as necessary to comply with legal obligations, resolve disputes, and enforce agreements.

Age Limitation

Our Platform is generally not for users who are under 16 years old. We do not knowingly process any Personal Data from persons under 16 years of age, and any such data shall be immediately deleted upon detection, unless (1) processing of personal data of persons under 16 years of age is explicitly allowed by the national personal data protection law applicable to such person’s personal data and Event Organizer, (2) person under 16 years of age consented to processing of its personal data or, where lawfully required, the consent was given by the tutor of the person under 16 years and (3) processing of personal data of individual under 16 years of age is  explicitly disclosed in Event Organizer’s privacy policy. If you learn that anyone younger than 16 has provided us with Personal Data, please contact us at privacy@myonvent.com

Privacy Policy Changes

We may amend this Privacy Policy from time to time, and we shall inform you about any such amendments in the future. The use of data we collect, process, and save now is subject to the version of this Privacy Policy that is in effect at the time users provide such data.

How To Contact Us

If you have any questions or requests regarding your policy, please send your request to info@@streamie.eu 

Youtube video service

Our Platform uses YouTube, a video streaming platform operated by Google LLC, D/B/A YouTube. 901 Cherry Ave. San Bruno, CA 94066. USA to stream video content, live streams and video sessions published by our Event Organizers.Youtube uses cookies and local storage in order to collect information about your visit to our website. According to YouTube they collect the following data using cookies and local storage:  IP address, browser type, language, view history, access time, other cookies‘ content, including marketing IDs, visited websites For more information on data protection at “YouTube”, please see the provider’s Privacy Policy at: https://policies.google.com/privacy, Legal basis for the data transfer to Youtube as an independent controller is Art. 6-1(f) GDPR. The legitimate interest is (1) providing Event Organizers with functionality to display with functionality allowing display video content and video streaming, (2) the customer orientated design of the website and (3) the opportunity to present videos without leaving the website.

Vimeo video service

Our Platform uses Vimeo, a video streaming platform operated by Vimeo LLC, 555 West 18th Street, New York, New York 10011, USA to stream video content, live streams and video sessions published by our Event Organizers. Vimeo  uses cookies and local storage in order to collect information about your visit to our website. According to Vimeo they collect the following data using cookies:  IP address, browser type, language, view history, access time, other cookies‘ content, including marketing IDs, and visited websites. For more information please see the provider’s Privacy Policy at https://vimeo.com/privacy. Legal basis for the data transfer to Vimeo as an independent controller is Art. 6-1(f) GDPR. The legitimate interest is (1) providing Event Organizers with functionality to display with functionality allowing display video content and video streaming, (2) the customer orientated design of the website and (3) the opportunity to present videos without leaving the website.

Data processing for direct advertising

Based on our legitimate interest to send marketing mails directly to potential new customers, we will, in accordance with Art. 6-1(f) GDPR stores your email address, and uses it to send direct personalized marketing mails, or use your phone number to contact you. 

Based on our general economic and legitimate interest to send personalized direct mails to potential new customers, we reserve the right, in accordance with point (f) of Article 6 (1) of the GDPR, to store your name, email address and to use it to send you product information by email or to use your telephone number to contact you. Personal Data collected for the purpose of direct advertising will be stored until objection is received and in accordance  with applicable data processing regulations.